DMPTool – Facility Security Planning Checklist

A. Introduction

What is a Facility Security Planning Checklist?

The Facility Security Planning is required by ISDM policy Chapter 4 – Physical Environment. it help departments to plan the physical environment security for their data center to store confidential or restricted data/information.

The Facility Security Planning is prepared in a form of checklist in order to check whether they have fullfilled the ISDM requirements.

What is DMPTool?

DMPTool is a tool which can help us in Facility Security Planning. It can:

  • Keep our plan current, and  in one single environment
  • Understand what is necessary to be included in the Facility Security Planning
  • Use as a guide for us to handle with data
  • Share the plan with your team members
  • Align with ISDM policy

How can I start with DMPTool? 

  • All you need is an email address (e.g. @hku.hk) and an internet browser

B. Use DMPTool to fill Facility Security Planning Checklist

1. Start with your browser and visit the DMPTool (https://dmptool.org)

2. Create login account:

a. Click “Sign-in” and select “Option 1: if your institution is affiliated with DMPTool”.

b. Input “The University of Hong Kong” for text box – “Look up your institution here”. Then, press “Go” button.

c. Input your first/last name, email and password. Check “I accept the terms and conditions” and press “Create account”.

d. “My Dashboard” shall be displayed.

e. To begin with a Facility Security Planning, please click “Create plan” button

f. Please input following information:

 

1. What research project are you planning?
The title of your Facility Security Planning.
 
2. Select the primary research organization
Please accept the default value of “The University of Hong Kong”
 
3. Select the primary funding organization
Please check the box “No funder associated with this plan or my funder is not listed”.
 
4. What DMP template would you like to use?
Please select template of “Facility Security Planning Checklist”.
Remark of “research project” above:
Please note that DMPTool.org is originally designed for research projects. However in the context of ISDM policy, Data Management Planning is not necessary limited to be research projects. In this regard, ISDM Data Management Planning can be used for any HKU’s department. 
g. Template of Facility Security Planning Checklist of 7 sections:
 
Project Details
 
Only “Project title” is mandatory but the others are optional to be supplied.
 
 
Plan overview
 
It is the general overview of the Facility Security Planning Checklist.
 
 
General Information
 
This section “General Information” will need the following information of your facility:
  • Facility Information
  • Primary Contact
 
Press “+” above to enter the details of your Data Management Plan.
 
Physical Access Security
 
This section “Physical Access Security” will need the following information of your facility:
  • Physical security control and procedures
  • Maintenance record managment
  • Equipment controls
  • Evacuation plan for emergency

Questions of the above are self-explanatory. Please use “+” to enter the answers.

Environmental Security Level
 
This section “Environmental Security Level” will need the following information of your facility:
  • Physical security control and procedures
  • Maintenance record managment
  • Equipment controls
  • Evacuation plan for emergency

Questions of the above are self-explanatory. Please use “+” to enter the answers.

 
 
Share
 
You may invite collaborators to work with your Facility Security Planning (via email).
 
 

Enter the email address to whom you may want to share your plan.

You may share different level of permissions:

  • Co-owner: can edit details, change visibility and add collaborators
  • Editor: can comment and make changes
  • Read only

Please “send invitation” then.

Download

You may download the Facility Security Planning in various formats, e.g. PDF, HTML, etc.