2022/23 ISDM Self-assessment

by Bunny Wong | July 26, 2023 1:59 pm

Dear Colleagues (ISDM Data Owners/Stewards, and Departmental Coordinators),

To improve data management maturity of departments in HKU, the 4th round of ISDM self-assessment exercise will be conducted in between Jun 2023 to Jul 2023. Departments are invited to complete the self-assessment form in accordance with the following schedule.

  1. Schedule

Date

Description

26 Jun, 2023

to

7 Jul, 2023

3 Briefing Sessions will be arranged, of which the objectives are as follows:

1. To introduce the ISDM self-assessment exercise;

2. To recap our ISDM knowledge so as to comply with the ISDM Policy.

10 Jul, 2023

Online Survey Form of the 2022/23 ISDM self-assessment exercise will be opened for submission.

31 Aug, 2023

1. Deadline of submission.

2. Online access of the 2022/23 ISDM self-assessment will be closed.

Oct 2023

Conclusion on the self-assessment exercise and formulation of improvement plans.
  1. Access

From 11 Jul, 2023, to 31 Aug, 2023, the Online Survey Form will be opened and departments can participate in the Self-Assessment.

In the meantime, departments may access the sample questions in the following link:

ISDM-Self-Assessment-Excel_2023.xlsx[1]

(* HKU portal login may be required)

  1. Briefing Sessions of ISDM Self-Assessment

To facilitate the new participants in completing the ISDM self-assessments and to recap important issues for previous participants, we will conduct the following briefing sessions to take you through the exercise.

Date/Time

Language

Venue

Zoom Registration Link

28 Jun, 2023

3:30pm to 4:30pm

Cantonese

Zoom meeting

Register Now

4 Jul, 2023

10:30am to 11:30am

Cantonese

Zoom meeting

Register Now

7 Jul, 2023

3:30pm to 4:30pm

English (Cantonese will be used if there will be no English-speaking participant)

Zoom meeting

Register Now
  1. Contact / Inquiries

Please contact ISDM support if you have further question:

Email : hkuisdm@hku.hk[2]

Thank you for your support in ISDM Policy implementation.

Regards,

Data and Security Team

Information Technology Services

Endnotes:
  1. ISDM-Self-Assessment-Excel_2023.xlsx: https://intraweb.hku.hk/reserved_2/isdm-project/documents/ISDM-self-assessment-2023/ISDM-Self-Assessment-Excel_2023.xlsx
  2. hkuisdm@hku.hk: mailto:hkuisdm@hku.hk

Source URL: https://isdm.hku.hk/2023-isdm-self-assessment-2/

2021/22 ISDM Self-assessment

by Bunny Wong | July 25, 2023 4:17 pm

Dear Colleagues (ISDM Data Owners/Stewards, and Departmental Coordinators),

To improve data management maturity of departments in HKU, the 3rd round of ISDM self-assessment exercise will be conducted in between Dec 2021 to Jan 2022. Departments are invited to complete the self-assessment form in accordance with the following schedule.

  1. Schedule

Date

Description

Dec 6, 2021

to

Dec 22, 2021

3 Briefing Sessions will be arranged, of which the objectives are as follows:

1. To introduce the ISDM self-assessment exercise;

2. To recap our ISDM knowledge so as to comply with the ISDM Policy.

Dec 28, 2021

Online Survey Form of the 2021/22 ISDM self-assessment exercise will be opened for submission.

Jan 29, 2022

1. Deadline of submission.

2. Online access of the 2021/22 ISDM self-assessment will be closed.

Mar 2022

Conclusion on the self-assessment exercise and formulation of improvement plans.

 

  1. Access

 

From Dec 28, 2021, to Jan 29, 2022, the Online Survey Form will be opened and departments can participate in the Self-Assessment.

 

In the meantime, departments may access the sample questions in the following link:

 

https://intraweb.hku.hk/reserved_2/isdm-project/documents/ISDM-self-assessment-2021/ISDM-Self-Assessment-Excel_2021.xlsx[1]

(* HKU portal login may be required)

 

  1. Briefing Sessions of ISDM Self-Assessment

To facilitate the new participants in completing the ISDM self-assessments and to recap important issues for previous participants, we will conduct the following briefing sessions to take you through the exercise.

 

Date/Time

Language

Venue

HKU EMS Registration

Dec 6, 2021

3.30pm to 4.30pm

Cantonese

Zoom meeting

Please click here.

Dec 14, 2021

3.30pm to 4.30pm

Cantonese

Zoom meeting

Please click here.

Dec 22, 2021

3.30pm to 4.30pm

English (Cantonese will be used if there will be no English-speaking participant)

Zoom meeting

Please click here.

 

  1. Contact / Inquiries

 

Please contact ISDM support if you have further question:

Email : hkuisdm@hku.hk[2]

Phone : 3917 5715

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

 

Endnotes:
  1. https://intraweb.hku.hk/reserved_2/isdm-project/documents/ISDM-self-assessment-2021/ISDM-Self-Assessment-Excel_2021.xlsx: https://intraweb.hku.hk/reserved_2/isdm-project/documents/ISDM-self-assessment-2021/ISDM-Self-Assessment-Excel_2021.xlsx
  2. hkuisdm@hku.hk: mailto:hkuisdm@hku.hk

Source URL: https://isdm.hku.hk/2023-isdm-self-assessment/

ISDM training in September to November 2021

by Bunny Wong | September 1, 2021 4:08 pm

Dear Colleagues (ISDM Data Owners/Stewards/Custodians/Users, and Departmental Coordinators),

We would like to update us for the schedule of ISDM training in September to November 2021 as follows:

[ISDM-BAS] ISDM Basics

 

(for all University staff members)

  1. Date/Time: September 30, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here. *

 

[ISDM-DLCM] Data/Information Life Cycle Management

(for all University staff members)

  1. Date/Time: October 27, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here. *

 

[ISDM-DDAS] DDAS Workshop

 

  1. Date/Time: November 25, 2021, 1430-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: Cantonese 

HKUEMS registration: Please click here. *

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

 

 

Source URL: https://isdm.hku.hk/isdm-training-in-september-to-november-2021/

ISDM Training in June to August 2021

by Bunny Wong | May 9, 2021 10:15 am

The schedules of ISDM training in June/July/August 2021 are as follows:

[ISDM-TS-DCDA] ISDM Data Classification and Data Asset Inventory

(for all University staff members)

  1. Date/Time: June 11, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here[1]. *

[ISDM-IS-ISU1] IS(I) – Misconceptions and Commonly Overlooked Issues

(for all University staff members)

  1. Date/Time: July 16, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here[2]. *

[ISDM-DDAS] DDAS Workshop

  1. Date/Time: August 20, 2021, 1430-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: Cantonese

HKUEMS registration: Please click here[3]. *

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

Thank you for your support in ISDM Policy implementation.

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=75205
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=75206
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=75207

Source URL: https://isdm.hku.hk/2021-05-01-isdm-training/

ISDM Training in March/April/May 2021

by Bunny Wong | February 8, 2021 4:05 pm

The schedules of ISDM training in March/April/May 2021 are as follows:

[ISDM-BAS] ISDM Basic

(for all University staff members)

  1. Date/Time: Mar 26, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here[1]. *

 

[ISDM-IS-ISU2] IS(II) – Information Security under the new normal

(for all University staff members)

  1. Date/Time: Apr 23, 2021, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant.)

HKUEMS registration: Please click here[2]. *

 

[ISDM-DDAS] DDAS Workshop

 

  1. Date/Time: May 27, 2021, 1430-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: Cantonese 

HKUEMS registration: Please click here[3]. *

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=73939
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=73938
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=73940

Source URL: https://isdm.hku.hk/2021-03-01-isdm-training/

ISDM Training in Dec 2020/Jan 2021

by Bunny Wong | November 2, 2020 11:07 am

The schedules of ISDM training in Dec 2020/Jan 2021 are as follows:

[ISDM-DLCM] Data/Information Life Cycle Management

(for Data Owners/Stewards/Custodians)

  1. Date/Time: Dec 11, 2020, 1530-1700 (rerun)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[1]. *

 

[ISDM-IS-ISU2] IS(II) – Information Security that you need to know during COVID-19

(for all University staff members)

  1. Date/Time: Jan 29, 2021, 1530-1700 (new)

Venue: Zoom Meeting, meeting ID will be provided one day before the event

Language: Cantonese

HKUEMS registration: Please click here[2]. *

 

[ISDM-IRM-AIP] AIP Workshop

 

(for all University staff members)

  1. Date/Time: Jan 15, 2021, 1430-1700 (rerun)

Venue: CPD 3.41, The Jockey Club Tower

Language: Cantonese 

HKUEMS registration: Please click here[3]. *

 

[ISDM-DDAS] DDAS Workshop

 

  1. Date/Time: Jan 8, 2021, 1430-1700 (new)

Venue: CPD 3.41, The Jockey Club Tower

Language: Cantonese 

HKUEMS registration: Please click here[4]. *

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

 

COVID-19 arrangement

As the COVID-19 outbreak is still a pandemic, we require our members to strictly adhere to and note the following:

1) All members will be required to wear a facemask during the event.  Members without a facemask may be refused to enter the classroom.

2) Members returning to Hong Kong who have been to any overseas countries/areas in the past 14 days must avoid attending the event, and according to CHP, are subject to at least 14 days self-quarantine requirement after the date of their return. 

3) When multiple participants are entering to the classroom, they should keep a physical distance of at least 1.5m apart from each other, and sit apart with one seat space.

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=72832
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=72833
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=72837
  4. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=72834

Source URL: https://isdm.hku.hk/2020-11-02-isdm-training/

ISDM Training in Sep/Oct 2020

by Bunny Wong | August 10, 2020 11:17 am

The schedules of ISDM training in Sep/Oct 2020 are as follows:

[ISDM-BAS] ISDM Basics

(for all University staff members)

  1. Date/Time: Oct 16, 2020, 1530-1700 (rerun)

Venue: CPD-2.19, The Jockey Club Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[1]. *

 

[ISDM-IS-ISU1] Info. Security (I) – Misconceptions and Commonly Overlooked Issues

(for all University staff members)

  1. Date/Time: Oct 8, 2020, 1530-1700 (rerun)

Venue: CPD-2.37, The Jockey Club Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[2]. *

 

[ISDM-IRM-AIP] AIP Workshop – as easy means for confidential/restricted data/information protection

 

(for all University staff members)

  1. Date/Time: Sep 24, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: Cantonese 

HKUEMS registration: Please click here[3]. *

 

  1. Date/Time: Oct 30, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: Cantonese 

HKUEMS registration: Please click here[4]. *

 

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

 

COVID-19 arrangement

As the COVID-19 outbreak is still a pandemic, we require our members to strictly adhere to and note the following:

1) All members will be required to wear a facemask during the event.  Members without a facemask may be refused to enter the classroom.

2) Members returning to Hong Kong who have been to any overseas countries/areas in the past 14 days must avoid attending the event, and according to CHP, are subject to at least 14 days self-quarantine requirement after the date of their return. 

3) When multiple participants are entering to the classroom, they should keep a physical distance of at least 1.5m apart from each other, and sit apart with one seat space.

 

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=71650
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=71651
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=71653
  4. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=71654

Source URL: https://isdm.hku.hk/2020-08-10-isdm-training/

ISDM Training in Jul/Aug 2020

by Bunny Wong | June 8, 2020 11:21 am

We would like to resume the ISDM training. Please find the ISDM schedule in Jul/Aug 2020 as follows:

[ISDM-BAS] ISDM Basics

(for all University staff members)

  1. Date/Time: Jul 31, 2020, 1530-1700 (rerun)

Venue: CPD-3.29, 3/F The Jockey Club Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[1]. *

 

[ISDM-DCDA] ISDM Training Session on Data Classification and Data Asset Inventory

(for Data Owners/Stewards/Custodians and Departmental Coordinators)

  1. Date/Time: Aug 6, 2020, 1530-1700 (rerun)

Venue: CPD-3.29, 3/F The Jockey Club Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[2]. *

 

[ISDM-DLCM] Data/Information Life Cycle Management

(for Data Owners/Stewards/Custodians and Departmental Coordinators)

  1. Date/Time: Aug 21, 2020, 1530-1700 (rerun)

Venue: KB-115, 1/F Knowles Building  

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[3]. *

 

[ISDM-IRM-AIP] AIP Workshop – as easy means for confidential/restricted data/information protection

 

(for all University staff members)

  1. Date/Time: Aug 14, 2020, 1430-1700 (rerun)

Venue: CPD-3.41, 3/F The Jockey Club Tower

Language: Cantonese 

HKUEMS registration: Please click here[4]. *

 

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

 

COVID-19 arrangement

As the COVID-19 outbreak is still a pandemic, we require our members to strictly adhere to and note the following:

1) All members will be required to wear a facemask during the event.  Members without a facemask may be refused to enter the classroom.

2) Members returning to Hong Kong who have been to any overseas countries/areas in the past 14 days must avoid attending the event, and according to CHP, are subject to at least 14 day self-quarantine requirement after the date of their return. 

3) When multiple participants are entering to the classroom, they should keep a physical distance of at least 1.5m apart from each other, and sit apart with one seat space.

 

Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=70530
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=70537
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=70538
  4. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=70540

Source URL: https://isdm.hku.hk/2020-06-08-isdm-training/

Deadline extension of ISDM self-assessment 2019 submission

by Bunny Wong | February 3, 2020 11:25 am

In view of the outbreak of COVID-19, which may affect us in preparing the ISDM self-assessment 2019, we have decided to further extend the deadline of online submission to 30 April 2020. By all means, we are closely reviewing the situation and see if the deadline has to be further extended.

If you need further assistance, please don’t hesitate to email us at hkuisdm@hku.hk[1], or call us at 3917 5715. Thank you for your support in ISDM policy.

Best regards,

ISDM Working Group

Information Technology Services

Endnotes:
  1. hkuisdm@hku.hk: mailto:hkuisdm@hku.hk

Source URL: https://isdm.hku.hk/2020-02-03-news-updates/

ISDM Training – Feb/Mar 2020

by Bunny Wong | January 6, 2020 11:31 am

The ISDM training schedules in Feb/Mar 2020 are as follows:

[ISDM-TS-DCDA] ISDM Training Session on Data Classification and Data Asset Inventory

(for Data Owners/Stewards/Custodians and Departmental Coordinators)

  1. Date/Time: Feb 14, 2020, 1530-1700 (rerun)

Venue: KB-115, Main Campus – Knowles Building

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[1]. *

 

[ISDM-PITCUM] Physical/IT Environment, Contingency and User Management

(for Data Owners/Stewards/Custodians and Departmental Coordinators)

  1. Date/Time: Feb 27, 2020, 1530-1700 (rerun)

Venue: CPD-2.19, Centennial Campus – Run Run Shaw Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[2]. *

 

[ISDM-DLCM] Data/Information Life Cycle Management

(for Data Owners/Stewards/Custodians and Departmental Coordinators)

  1. Date/Time: Mar 13, 2020, 1530-1700 (rerun)

Venue: CPD-2.19, Centennial Campus – Run Run Shaw Tower

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[3]. *

 

[ISDM-IRM-AIP] AIP Workshop – as easy means for confidential/restricted data/information protection

 

(for all University staff members)

  1. Date/Time: Feb 5, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: Cantonese 

HKUEMS registration: Please click here[4]. *

 

  1. Date/Time: Feb 13, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: Cantonese 

HKUEMS registration: Please click here[5]. *

 

  1. Date/Time: Mar 5, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: Cantonese 

HKUEMS registration: Please click here[6]. *

 

  1. Date/Time: Mar 26, 2020, 0930-1200 (rerun)

Venue: KB-110, Main Campus – Knowles Building

Language: English (Cantonese will be used if there will be no English-speaking participant)

HKUEMS registration: Please click here[7]. *

 

(* HKU Portal login is required.)

Data Owners/Stewards/Custodians/Users and ISDM Departmental Coordinators are cordially invited for the above training sessions. Meanwhile, if you think that some other colleagues in your department (such as the potential Data Stewards/Custodians/Users) would also have the interest/needs to attend the above-mentioned training sessions, please forward this email to them so that they can use the HKUEMS links to enroll to the courses.

We wish you a prosperous Chinese New Year. Thank you for your support in ISDM Policy implementation.

 

Regards,

Bunny Wong

Data and Security Team

Information Technology Services

Endnotes:
  1. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69235
  2. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69234
  3. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69231
  4. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69114
  5. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69117
  6. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69127
  7. here: https://hkuems1.hku.hk/hkuems/ec_hdetail.aspx?UEID=69130

Source URL: https://isdm.hku.hk/2020-01-06-isdm-training/

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